| Compare | Daily | Paper & spreadsheets |
|---|---|---|
| Built around | Maintenance + project crews | Simple, familiar processes |
| Workflow | Stops, project time, photos, office review | Your sheets, notes + manual handoffs |
| Getting access | Founding-member application | Your existing tools |
| Confirm first | Your must-have integrations | Version control + missing hours |
Daily is a private-beta, application-based offer. Keep your original records. Getting started with customers, routes, and time tracking does not mean every historical invoice or attachment has been migrated. Discuss additional history separately.
Sources & comparison details
Our assessment, not an independent review or hands-on benchmark. Vendor availability and terms can change.
When each fits
Paper & spreadsheets: Keep a simple manual system if the team can reliably find the current plan, record hours, and resolve changes without repeated handoffs. A new tool is not automatically a better process.
Daily: Consider Daily when schedules, notes, photos, and hours are scattered and the office spends its time piecing them together. Start with one clear time-tracking date, not a project to digitize every old file.
Daily's setup starts with crew structure, then customers and properties from QuickBooks Online or a list in any format, followed by routes from photos, screenshots, or exports. The team is on call throughout the agreed first time-tracking day. Daily's managed setup process ↗
Compare the proposed software terms with your actual manual process. Track the handoffs you want to remove; do not assume a fixed number of hours saved or guaranteed financial return. Discuss fit with Daily ↗
Daily connects recurring stops, project time, field notes and photos, and office review. Confirm required integrations with our team; roadmap items are not counted as available features.
What to ask in a demo
Use a normal week's route sheet. Pick a property with a note the crew needs, a visit that changes, and an extra the office must review. Follow that information from the morning plan to the end-of-day record.
- Can everyone tell which version of the route is current?
- Where do crew photos and property notes go today?
- Who checks the hours, and what happens when something is missing?
- Which records need to move now, and which can remain archived?